Bleep 360 ~ Healthcare Recruitment

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PA to Executive Team

PA to Executive Team

Bleep 360 is a unique 24 hour Healthcare agency and we pride ourselves on providing ‘Only the best’ service for our candidates and clients. We supply a wide range of clinical staff, ranging from General and Critical Nursing, Midwives, Mental Health Nurses and District Nurses to NHS Hospitals and Primary Care Trusts, Private Hospitals, Clinics and Prisons throughout the UK. Our slogan is to be ‘Only the best’ so we stand by that and our employees must demonstrate this! Job Description: The Bleep 360 Group provides our sister companies with centralised support, holding together all the operational and sales support functions needed for success including Compliance, Pay & Bill, Marketing, Talent Acquisition and Business Support. With the nature of our companies involving the supply of healthcare and education professionals and providing care services, we have 5 offices across the UK and over 70 employees.We are looking for someone to join the Bleep 360 Group as a Team Assistant to support our Executive team of 7 with PA-style level support.    

The Role:

The role of Team Assistant provides our Execs with varied support to ensure they can utilise their time most effectively with strategy and with our employees.We’re looking for someone who is very organised and proactive to take care of our Exec’s schedules and meeting arrangements, support them with sensitive/confidential projects and other general admin tasks through the management of an Executive Support inbox.This is a great position for someone who loves a dynamic role with varied challenges as no 2 days are the same!

   

Reports to:

  • Personal Assistant to CEO
 

The Role and Responsibilities:

  • Diary Management for the Directors and Senior Managers including arranging meetings and preparing documentation as necessary
  • Acting as a first point of contact for external stakeholders on the Executive teams behalf, plus supporting internal stakeholders by triaging queries and offering advice where possible
  • Supporting the Executive team with important tasks and deadlines, ensuring all projects progress at the correct speed or escalating them when they do not
  • Reports into the Personal Assistant to the CEO
  • Preparing reports and supporting the Executive team with business statistics including PowerPoint presentations and excel spreadsheets
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers, clients and employees on the Executive teams behalf
  • Overseeing business expenses and effective spending
  • Inbox management for our Exec Support mailbox. This inbox operates a ticket like system and it is the responsibility of the Team Assistant to keep on top of these, with oversight of the PA to the CEO
 

Ideal Person Specification:

  • Previous experience as a PA or supporting a team with PA level support
  • Ability to manage a varied workload through effective communication and organisation
  • Have a high level of attention to detail and an appetite to be thorough with their tasks
  • Have a can-do attitude, thinking proactively and always looking to find solutions
  • Ability to cope under pressure including time constraints, and deliver their best work
  • Ability to prioritise and identify urgent and important tasks
  • Ability to develop and maintain strong relationships across the business and with external suppliers
  • A team player who strives to reach common team goals
  • Appreciation for discretion and confidentiality
Benefits:
  • 08:30-17:00 Mon- Fri
  • State of the art offices in Canary Wharf
  • Every Monday – Work from Home
  • Dress down
  • Social events
Bleep 360’s vision is to offer the best recruitment experience in the market, for our employees and as well as our candidates!

Through work-life balance, a supportive and emotive office environment, we are proud of the unique culture we have created.

There are plenty of other benefits including:
  • Competitive Salary & Bonus
  • Stunning New Canary Wharf Offices with state of the art break out area & bar
  • Every Monday Work From Home
 
If you have a recruitment or sales background and would like to discuss our current vacancies , please do not hesitate to contact Sophie Roberts on 07984 238 301

Sophie Roberts

Talent Acquisition Lead

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At Bleep 360, we take your privacy seriously. Our Privacy Policy explains how we collect, use, and protect your personal information when you use our website and services.